Career Opportunities
Mabex Property Management Inc.
Administrative Assistant
About Mabex Property Management Inc.
Mabex Property Management Inc. is a professional condominium management firm serving the Greater Toronto Area. We deliver high-quality, hands-on management services to condominium corporations, with a strong focus on operational efficiency, financial transparency, and resident satisfaction.
At Mabex, we take a proactive approach to management, building strong relationships with Boards of Directors while maintaining a high standard of service delivery.
Position Overview
We are seeking an organized and detail-oriented Administrative Assistant to support our condominium management team. This role is ideal for an individual pursuing a career in condominium management who is currently enrolled in industry education and looking to gain hands-on experience in a professional environment.
Key Responsibilities
- Provide administrative support to Condominium Managers and the operations team
- Assist with preparation of management reports, Board packages, and correspondence
- Respond to resident inquiries and direct requests appropriately
- Maintain and organize electronic and physical records and files
- Coordinate service requests, work orders, and vendor communications
- Assist with scheduling meetings, preparing agendas, and taking minutes
- Support status certificate requests and documentation tracking
- Perform general office duties to ensure smooth day-to-day operations
Requirements
- Must be currently enrolled in courses with the Association of Condominium Managers of Ontario
- 1–2 years of administrative experience (property management experience is an asset)
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- High attention to detail and accuracy
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Experience with property management software (Yardi is an asset)
What We’re Looking For
- A motivated individual pursuing a career in condominium management
- A strong team player with a positive, professional attitude
- Detail-oriented with strong follow-through
- Ability to manage multiple tasks and deadlines efficiently
- A customer service-focused mindset
Why Join Mabex
- Career Development – Gain hands-on experience in condominium management
- Growth Opportunity – Clear path toward Assistant Manager and Condominium Manager roles
- Professional Environment – Structured, service-driven organization
- Collaborative Culture – Supportive team and leadership
- Competitive Compensation – Salary commensurate with experience
- Work-Life Balance – Stable, office-based role with consistent hours
How to Apply
Please submit your resume outlining your experience and qualifications to info@mabex.ca.
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