Career Opportunities
Summit Square Management
Condominium Administrative Assistant
Summit Square Management, a prominent Barrie & surrounding area property management group, is seeking an experienced Condominium Administrative Assistant to join their growing team. The Administrative Assistant will report to the Senior Property Manager and work closely with Property Managers to provide services to a portfolio of properties in the Barrie and surrounding area. The ideal candidate will have a strong knowledge of condo rules and regulations serving as a vital partner to the property manager. The Administrative Assistant will be the primary point of contact, capable of managing responsibilities in the manager’s absence. SSM manages a portfolio of properties ranging from town homes, low-rise, high-rise and commercial condominiums in the Barrie and surrounding areas.
- A competitive compensation package and group benefits
- Opportunities for development and advancement
- A welcoming and supportive work environment like no other
- Monday to Friday – 8:30 am to 5:00 p.m.
Duties & Responsibilities
- Maintains electronic and hard files; update electronic records incl. data entry;
- Creates notices, newsletters, surveys, letters including mail merge, chargeback, and handles email correspondence with owners;
- Engage positively with owners, addressing their needs and fostering a welcoming community environment;
- Analyze and summarize survey results, quotations for Property Manager review;
- Maintain accounts receivables and collection including Notice of Lien;
- Manage amenity bookings, moves and rentals (e.g. parking);
- Coordinates work authorized by Property Manager with unit owners and contractors;
- Issue work orders to contractors under Property Manager direction;
- Prepare Status Certificates for review by Property Manager;
- Coordinates AGM and special owner meetings including room bookings, preliminary and notice of AGM;
- Prepare all forms required by Condo Act (PIC, ICU, NOIC) and CAO filing (Notice of Change, Annual Returns);
- Track due dates and assist Property Manager (Contracts, RFS, Insurance/Appraisal, Audit, Fire Safety);
- Assist Property Manager in preparation of Board meeting packages.
Qualifications
- Min 2 years of experience as an administrative assistant to a condo manager with an understanding of condominium management processes and terminology is required; Limited Condominium License an asset;
- Strong verbal and written communication skills, with the ability to convey information clearly and professionally;
- Proficient in Microsoft Word, Excel, Yardi;
- Professional handling of inquiries and complaints, demonstrating a commitment to customer service;
- Ability to multitask while maintaining quality and attention to detail;
- Confident and professional demeanor, with strong interpersonal skills;
- Resourceful problem-solving abilities to address challenges effectively;
- Effective time management skills, especially during busy periods;
- Strong organizational skills.
Please submit resume to careers@hassey.ca
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