Property Manager

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Job Details:
Company: Capital Integral Property Management
Position: Property Manager
Location: Ottawa
Date Posted: 2018-12-06
Job Description:
Job Summary

Capital Integral Property Management has an opening for an experienced Property Manager with expertise in Condominium Management. We are looking for someone who is client focused and will communicate a positive image of the company both internally and externally, and a team player. A valid Driver’s’ License and a vehicle are required for this position.

Responsibilities and Duties

The specific duties and responsibilities of this position include but are not limited to the following:

  • Set maintenance specifications for all major contracts for approval by the Board and enforce maintenance standards and conduct contractor performance reviews with the Board as required;
  • Carry out weekly inspections to update the Board (in writing) on a monthly basis;
  • Supervise contractors, arrange work schedules and monitor contractors’ performance;
  • Develop and maintain contracts with all trades as required by the condominium and maintain a contractor vendor service log containing contract amounts and commencement and expiration of services being performed;
  • Inspect and follow-up repairs on resulting from any insurable loss with all parties;
  • Ensure all maintenance logs and checklists are kept up-to-date, e.g. elevators, pools, whirlpools and operated in accordance with all applicable legislation;
  • Establish a preventative maintenance program relating to all physical aspects of the building including mechanical, electrical, plumbing and fire safety systems;
  • Assist in the tendering process for supplies and services including the development of specifications;
  • Maintain and update the Building Fire Safety Plan;
  • Ensure insurance and WSIB certificates for vendors are maintained and kept current;
  • Work diligently to resolve deficiency issues in collaboration with declarants so that common expenses of the Corporation are not spent on deficiency items without the approval of the Board;
  • Prepare and review the Corporation’s annual budget in consultation with the Board including the review of the Reserve Fund;
  • Oversee the collection of common element fees;
  • Review the financial statements, balance sheet and general ledger for the Condominium(s) prior to distribution to the Board;
  • Enforce the Declaration, By-Laws, Rules and Regulations and policies of the Board;
  • Direct and supervise any and all persons engaged to work at the property and hire or discharge such persons with approval from the Board;
  • Respond in writing to all Board members and residents in a timely manner;
  • Assist the Board in establishing committees (when required) and with all Annual General Meetings and monthly meetings, including attending such meetings; and
  • Notify the appropriate personnel of complaints originating from the Board or residents with respect to any aspect of the maintenance of the Condominium or any other issue.

Qualifications and Skills

To succeed, candidates must possess the following combination of education, experience, and skills:

  • 3+ years of experience in the condominium or residential property management field;
  • Excellent verbal and written communications skills in both English
  • Superior interpersonal and customer service skills;
  • Strong working knowledge of Microsoft products( MS Word and Excel); and/or Google Chrome
  • A demonstrated ability to work effectively in a deadline-driven environment.

Salary: $40,000.00 – $65,000.00, dependant on experience.

Resumes may be submitted to