Junior Property Manager

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Job Details:
Company: Guardian Property Management Services
Position: Junior Property Manager
Location: Whitby
Date Posted: 2018-09-26
Job Description:
Well-established property management firm in Whitby, ON is looking for a Junior Property Manager to join their expanding team. The Junior Property manager will report to the Senior Property Manager and work together to maintain an assigned portfolio of properties. GPMS manages a portfolio of Condominium Corporations ranging from single story dwellings through luxury town homes, low-rise, high-rise and commercial/industrial developments and has experienced a steady and well organized growth in the years since inception. It is our willingness to offer Condominium Corporations personalized service tailored to the individual needs of each corporation that has been the basis of our success over the years.

Essential Duties & Responsibilities

The job duties listed are typical examples of the work performed in this job classification. Not all duties are outlined below.

  • Provide leadership and direction in the development ofshort-term and long-range plans. Develop recommendations for goals and action plans to achieve Board objectives. Lead annual goal setting.
  • In partnership with the Board, create, or cause to be created, and implement the annual working budget, subject to approval by the Board of Directors
  • Review organization structure, job descriptions, and functions. Make recommendations to the Board as to any potential changes.
  • Implement preventative maintenance programs
  • Perform Administrative duties as required: taking minutes for Board meetings and AGM’s, maintain and update files
  • Negotiate and manage vendor contracts
  • Support the activities of the various Board sub-committees.
  • Knowledge of all Community Governing documents, Legislation and Human rights
  • Provide community leadership and guidance to ensure that the needs or desires of the homeowners are being addressed.
  • Monitor and report on the monthly financial position of the association.
  • Provide leadership to each meeting involving the Board of Directors in terms of agenda support and written and oral reports. Summarize the priorities of each meeting with appropriate follow up.
  • Work closely with local emergency organizations to maintain established emergency and community evacuation plans as appropriate.
  • Assess and monitor community needs: identify opportunities for improving service delivery methods and procedures and developing new programs. Implement programs or improvements.
  • Attend and participate in professional group meetings. Stay abreast of new trends and innovations in fields of community management and community programming.
  • Understanding of all agreements for corporate implementation.
  • Ensure adherence to master calendar, and maintenance calendar
  • Review corporation policies on an ongoing basis to ensure compliance with civil code, declaration and other requirements of governing institutions.
  • Perform building inspections of interior and exterior of property and prepare action plan for any required maintenance.
  • Shall at all times ensure due diligence for the protection of client’s funds, property and assets against all reasonably foreseeable contingencies or losses.

Additional Duties & Responsibilities

  • Practice and adhere to Guardian Property Management Service Standards.
  • Perform or assist with any operations as required to maintain workflow and to meet schedules.
  • Participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
  • Ensure all safety precautions are followed while performing the work.
  • Follow all policies and Standard Operating Procedures as instructed by Management.
  • Perform any range of special projects, tasks and other related duties as assigned.

Education & Experience

  • Bachelor’s Degree in Business or related field from an accredited college or university
  • 3 years’ experience in property management is required
  • 1 year experience in townhome property management is preferred
  • Experience working with new-built sites is a strong asset
  • Limited License by CMRAO is a must and working towards RCM is desired
  • Management experience in a small or medium-sized organization including responsibility for more than one functional department or division preferred.
  • Understanding of physical building management, Condominium law, financial planning and law affecting property management.
  • Valid Driver’s License and Mandated Vehicle Insurance Knowledge.
  • Willing to get a security check performed.
  • Intermediate knowledge of Microsoft Office, especially Word and Excel, and Shiftsuite

This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time. Thank you for your application which will be reviewed with great interest. Due to the high volume of applications we may not be able to send you a personal response but only communicate with you if your application is successful.

Please submit resumes to guardian@gpms.ca.